Please apply online at www.compassion.com/jobs

Please note Between 5-9-08 and 5-22-08 an older position description may appear on the Compassion site. Below is the position you will be applying for.

Job Summary

Initial customer service point of contact to all internal staff, external business partners and suppliers for procurement processes. Primary accounts payable administrator for Procurement which includes requisition tracking and reporting, voucher preparation, research, data entry, clerical support and customer feedback for 3000+ requisitions annually. Primary office products and business card system manager, buyer and and trainer. Serves as administrative support for the Procurement Manager and the Procurement team. An individual contributor.

Duties and Responsibilities

1.       Has a personal relationship with Jesus Christ. Is a consistent witness for Jesus Christ, maintains a courteous, Christ-like attitude in dealing with people within and outside of Compassion, and faithfully upholds Compassion’s ministry in prayer.

2.       Working within one's influence, serves as an advocate for children around the world who live in poverty and are not able to speak out for themselves.  This includes being informed about the issues of children and influencing others to care about children who are in need.

3.       Performs as the initial customer service point of contact for Procurement. Logs requisitions and customer communications with the PSD, then dispatches requests to team members. Maintains the turn-times report. Maintains central file of all the orgnaizational requisitions in process, departmental contracts and service agreements.

4.       Provides preliminary product and vendor research for Procurement Specialists. Meets with internal customers and vendors for product specification and clarification.  

5.       Approves and manages the office supply and business card ordering systems.  Works with office supply vendor to maintain contract service levels and Service Center inventory levels.

6.       An Environmental Stewardship Committee representative for Procurement and vendors. Educates procurement staff on current and possible enviromental stewarship opportunities and procducts.

7.       Primary accounts payable administrator for Procurement. Processes invoices for payment (triple matching and receiving) and manages vendor credit accounts. Researches and resolves any discrepancies found in invoices.  Scans and e-mails all invoices for customer feedback.

8.       Processes requests for Letters of Credit and new credit accounts.

9.       Educates new employees on Procurement processes and procedures.  Understands and can diplomatically communicate Procurement policies and procedures, and the financial processes related to receiving, matching and closing the PO process.

10.    Primary trainer for online office product  and business card ordering systems. Secondary trainer for Microsoft Dynamics Great Plains purchasing module.

11.    Develops and reviews content for the internal web site (The Source) for the department.  Assists in the development of general communications to the Global Ministry Center and the Field on Procurement issues.

12.    Performs administrative duties for the Procurement Manager. This includes: drafting and typing letters and reports, screening telephone calls, copying, faxing, processing mail and filing documents, and making travel arrangements. Administers the Manager's schedule. Processes requisitions for departmental resources.  Coordinates departmental, divisional and corporate culture activities.

13.    Prepares, as needed, departmenal reports, reports for presentations such as committee meetings, bi-annual ministry updates, (BMU) and other special sessions. Coordinates supplier review meetings. Makes arrangements for conference rooms, A/V resources, conference calls and other departmental events.

Knowledge, Skills and Abilities Required

1.       Excellent customer service skills, professionalism, and willingness to strive for excellence.

2.       Proven assistant experience preferred.

3.       Working experience in use of personal computers, and the ability to learn appropriate software applications. Experience in Microsoft Office necessary. Microsoft Dynamics -Great Plains a plus.

4.       Strong attention-to-detail and ability to multi-task.

5.       English composition skills and proven ability to draft written correspondence.

6.       Self-motivation, ability to organize and perform duties with minimal supervision. Resourceful and proactive.

7.       Interpersonal and relational skills for building and maintaining rapport both internally and externally.

8.       Must have sound judgment and maturity to handle confidential information with discretion.

Working Conditions

The above statements are intended to describe the essential functions of this job. It may be necessary for a person to perform other tasks as needed.